Bolsover Camera Club © 2019

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Club Constitution


Revised March 2015



1) Name and Aims

The club shall be called Bolsover Camera Club and membership shall be open to all, irrespective of age, gender, race, physical ability, religious or sexual persuasion.


The purpose of the club is to provide a forum in which any person with an interest in the art and practice of photography may meet in a sociable and friendly atmosphere to exchange views and opinions and talk with like minded people about their interest. It is hoped that members may thus find encouragement, inspiration, advice and fellowship through participation in the club's activities and so enhance their skills in, understanding of and enjoyment of photography.


2) Membership

Membership of the club implies an undertaking to comply with and to abide by the rules contained in this constitution.

There shall be five categories of membership:


  • Ordinary Membership: of the Club shall be determined by payment of

        the due subscription.


  • Family Membership: Payment by over 18s, pensioners and unemployed of the appropriate subscription allows for one family

       member. A family member may attend all of the normal meetings and take part in the activities of the club but is

       not entitled to vote at the annual or extraordinary general meetings.


  • Life Membership: Conferred on existing members in recognition of special services to the Club.


  • Honorary Membership: Conferred on non-members in recognition of special services to the Club. Honorary Membership may be

      withdrawn at the Annual General Meeting if agreed by members.


  • Honorary Life Vice Presidency: Conferred on existing or past members in recognition of outstanding services to the club.

Nominations for Life Membership and for honorary posts must be submitted to the committee and elections made at the Annual General Meeting.


All members except Honorary Members shall be eligible to vote at the AGM and any specially convened meeting in accordance with Clause 7 of this constitution. See also clause 12


3) Annual General Meeting

The Annual General Meeting shall be at the end of the season each year and 21 days notice shall be given by the Honorary Secretary to all members.

Motions to be discussed at the AGM must be pre-notified in writing to the secretary with the appropriate notice to be determined by the secretary.


4) Officers

The officers to be elected at the Annual General Meeting are:-


(a) Vice President

(b) Honorary Secretary

(c) Honorary Treasurer

(d) Programme Secretary

(e) Competition Secretary

(f) External Competition Secretary

(g) Publicity Officer(h) Equipment Officer

(i) Two NEMPF delegates(j) Projectionist(k) Auditor(l) Two Trustees


5) Executive Committee


The affairs of the club shall be managed by a committee consisting of:-


  • The President who shall take the chair

  • The officers of the club as set out in clause 4a) to 4i) of this constitution

  • Up to four members who shall be elected at the Annual General Meeting

  • The Honorary Life Vice Presidents

  • The immediate Past President together with

  • Any other member who the Committee consider has an expertise which will help it in its deliberations provided that the number of persons co-opted shall not exceed one third of the Committee itself.


6) Eligibility

With the exception of the Vice President, all officers and committee members are eligible for re-election each year.

The Vice President shall take over the duties of the President if the President is prevented from carrying out his/her duties and shall become the President in the year following his/her election.


7) Special Meetings

Special meetings may be convened by the President or on requisition signed by at least one quarter of the members stating the object and sent to the Secretary at least fourteen days before the date proposed.


8) Quorum

At Committee Meetings, four shall form a quorum and at General Meetings, 30% of the membership.


9) Secretary's duties

The Secretary shall keep the minutes of all Annual, Extraordinary General and Committee Meetings and conduct the correspondence of the Club.


10) Treasurer's duties

The Treasurer shall collect all subscriptions and all monies due to the Club after the authorisation by the Committee. He shall, at the close of each Club year prepare an income and expenditure account and balance sheet for that year. The accounts so prepared shall be audited by the Auditor appointed by the Annual General Meeting.


11) Subscriptions

The Annual General Meeting shall fix the subscription for the ensuing year. Subscriptions become due at the first meeting of the season.


12) Subscription default

With the exception of Life Members and Honorary Life Vice Presidents, no member may vote at any meeting nor enter any club competition until their subscription for that year has been paid. The name of any member whose subscription is more than one year in arrears may be removed from the membership list by order of the Committee.


13) Voting Rights

At the Annual General Meeting and any Extraordinary General Meeting, the President may not vote except to exercise a casting vote if necessary. Honorary Members may not vote. All other members have full voting rights (except as in (12) above).

In Committee the President has the casting vote when necessary and Honorary Life Vice Presidents do not vote. Other elected members have full voting rights.


14) Selection Panels

The Annual General Meeting or any Special Meeting may appoint members to serve in panels to select entries for competitions and exhibitions. The panels so appointed may invite other members from time to time to assist in the selection of entries.


15) Competition Rules

Competition rules shall be fixed each year at the Annual General Meeting.


16) Equipment Officer

The Equipment Officer shall be responsible for all the equipment owned by the Club and use of it by members. He shall be responsible to the trustee for an inventory of the equipment and shall present such an inventory to the Annual General Meeting.


17) Trustees

The Trustees shall have all the Club's assets vested in them. The position of Trustee shall be a lifetime appointment except where a Trustee wishes to relinquish the position.


18) Alterations to the Constitution

No alteration to the rules in this constitution shall be made except at the Annual General Meeting or at an Extraordinary General Meeting.


19) Termination

In the event of the Club ceasing to exist, its assets shall be realised and the monies paid to a charity agreed by the remaining members at the time the Club ceased its activities.